PROFFEST played a role in:
Implementing a secure Sage-based accounting system with dedicated server infrastructure, improving financial control, data security, and compliance for a donor-funded NGO project.
Our mission:
Financial System Automation for an NGO (PROMHANDICAM)
Implemented a secure Sage-based accounting system with dedicated server infrastructure, improving financial control, data security, and compliance for a donor-funded NGO project.
About the Client
PROMHANDICAM Association is a non-governmental organization focused on promoting inclusive social protection for vulnerable persons with disabilities in Cameroon, particularly within the Mfoundi division.
The organization operates within a donor-funded project environment, where:
- Financial transparency
- Data security
- Internal controls
- Reporting reliability
are critical for compliance with partners and funders.
Context
As part of its project to strengthen financial management systems, PROMHANDICAM sought to:
- Improve the security and reliability of financial data
- Centralize accounting operations
- Enable multi-user access with proper controls
- Strengthen internal control and audit readiness
PROFFEST was engaged to design and implement a secure, structured, and scalable accounting system infrastructure.
Tools & Infrastructure
- Sage 100 Comptabilité
- Dedicated server (Windows Server environment)
- Secure backup systems (local + external/cloud)
- Multi-user network configuration
WORK ATTESTATION
What We Did
- Technical Assessment & System Design
- Conducted a full technical and operational needs assessment
- Evaluated existing infrastructure and workflows
- Defined system requirements for scalability and security
- Dedicated Server Deployment
- Supplied and configured a secure dedicated server environment
- Implemented:
- RAID storage for data redundancy
- Windows Server environment
- Firewall and antivirus protection
- Configured the server to:
- Host Sage database
- Manage user access
- Enable automated backups
- Sage Accounting Implementation
- Installed and configured Sage 100 Comptabilité
- Set up:
- OHADA-compliant chart of accounts
- Journals and fiscal parameters
- Multi-user environment with defined roles
- Ensured system integrity through testing and validation
- Data Security & Backup Systems
- Implemented automated local and external backups
- Established strict access control policies
- Secured financial data against unauthorized access and loss
- Training & Capacity Building
- Delivered hands-on training for users
- Provided simplified operational guides
- Ensured full adoption of the system by staff
- Offered post-implementation technical support
Key Achievements
- Successfully centralized and secured financial data
- Implemented a multi-user accounting system with controlled access
- Strengthened internal controls and financial traceability
- Reduced risks related to data loss, fraud, and operational inefficiencies
- Delivered a system aligned with NGO and donor compliance requirements
Impact
This project significantly enhanced PROMHANDICAM’s ability to:
- Manage donor funds with greater transparency and accountability
- Produce reliable financial reports
- Operate within a secure and structured financial environment
It also demonstrates PROFFEST’s capacity to:
- Support NGOs and donor-funded projects
- Combine accounting expertise with IT infrastructure implementation
- Deliver end-to-end financial system automation solutions
Media dump
We took a little souvenir from PROMHANDICAM Association