Accounting Reconstruction & OHADA Conversion for a Trading Company – Proffest – Professional Tax and Accounting Firm In Cameroon

PROFFEST played a role in:

Rebuilding over two years of financial records, converted accounting from IFRS to OHADA standards, implemented Sage systems, and delivered audit-ready books for chartered accountant certification and DSF preparation.

Our mission:

To implement a complete accounting transformation, including:

System setup and configuration
Full data migration and reconciliation
Conversion from IFRS-based records to OHADA standards
Preparation of clean books for submission to a Chartered Accountant for DSF finalization

About the Client

GPG Trade Network Limited operates as a trading and distribution company, managing inventory, sales, and financial operations across multiple locations, with coordination between local operations in Cameroon and financial oversight from abroad.

Prior to our intervention, the company relied on:

Excel-based accounting records (2024 – 2026)
Sage Accounting (partially configured)
A separate inventory management system

This fragmented setup created inconsistencies, lack of integration, and limited financial reliability.

Context

The company needed to:

Structure its accounting system properly in Sage
Migrate and clean historical financial data
Align financial records with OHADA accounting standards
Ensure readiness for official financial statement preparation (DSF)

PROFFEST was engaged to rebuild the accounting system from the ground up, ensure compliance, and produce clean, reliable accounting data ready for certification.

What We Did

System Configuration (Sage Accounting)

Reconfigured Sage Accounting environment
Designed and implemented a structured OHADA chart of accounts
Set up journals, taxes, and fiscal years (2024–2026)
Defined user roles for Accountant (Cameroon) and CFO (Spain)

Full Accounting Reconstruction (2024 – Feb 2026)

Reviewed and analyzed all Excel-based accounting data
Verified and corrected opening balances
Posted all transactions into Sage through detailed journal entries
Ensured proper classification of transactions in line with OHADA

IFRS to OHADA Conversion

Identified differences between existing financial logic and OHADA requirements
Reprocessed accounting entries to ensure full OHADA compliance
Adjusted recognition, classification, and presentation of accounts
Standardized financial data for regulatory reporting

Reconciliation & Validation

Reconciled:
- Trial Balance
- General Ledger
- Receivables & Payables
- Profit & Loss
- Balance Sheet
Ensured full alignment between:
- Excel historical data
- Sage accounting outputs

Inventory & Multi-Warehouse Structuring

Configured Sage Gestion Commerciale for:
- Multi-warehouse management
- Stock movements and transfers
- Inventory valuation
Established procedures for stock-accounting reconciliation

Final Output & Handover

Produced clean, structured, and fully reconciled accounting records
Delivered a complete OHADA-compliant accounting database

Submitted finalized books to a Chartered Accountant for DSF preparation and certification

Key Achievements

Successfully rebuilt 2+ years of accounting records from scratch
Achieved full conversion from IFRS-style records to OHADA compliance
Established a reliable, structured accounting system
Eliminated inconsistencies between Excel and accounting software
Delivered audit-ready financial data for statutory reporting (DSF)
Enabled smooth collaboration between local accountant and international CFO

Impact

This project transformed GPG Trade Network from a fragmented, high-risk accounting environment into a fully structured, compliant, and reliable financial system.

PROFFEST’s intervention ensured: