PROFFEST played a role in:
Supporting an audit firm by implementing a complete SAGE-based inventory and sales system for their client, establishing strong internal controls, structured workflows, and real-time reporting.
Our mission:
To design and implement a fully structured inventory and sales system, aligned with audit requirements and best practices in internal control.
About the Client
T-PATT CONSULTING is an audit and professional services firm providing financial oversight, advisory, and assurance services to businesses.
As part of their mandate, they required a reliable technical partner to support the automation and structuring of their client’s operational and accounting systems, ensuring that internal controls and reporting mechanisms were properly implemented.
PROFFEST was engaged to deliver the system implementation and operational setup, complementing the audit firm’s advisory role.
Context
The audit firm’s end-client (a provision store) was operating with:
- Weak inventory tracking
- Manual or loosely controlled sales processes
- Limited internal control over cash and stock
- No structured system for reporting and accountability
To address these risks, the audit firm mandated PROFFEST to implement a complete automation solution using SAGE, ensuring:
- Proper stock control
- Transparent sales processes
- Strong internal controls
What We Did
- System Implementation (SAGE)
- Installed and configured SAGE on multiple workstations
- Set up the company environment and operational structure
- Configured receipt printing system (POS integration)
- Inventory System Structuring
- Designed a complete product database
- Structured:
- Product categories
- Units of measure
- Cost and selling prices
- Defined stock movement rules and controls
- Conducted physical inventory count and opening stock setup
- Internal Control Framework Design
We implemented a segregation of duties model:
- Invoicers → Issue sales invoices
- Cashiers → Collect payments based on receipts
- Controllers → Verify transactions and ensure compliance
This structure significantly reduced risks of:
- Fraud
- Revenue leakage
- Stock discrepancies
- Process Automation & Workflow Design
- Established a clear sales-to-cash workflow
- Linked invoicing, payment, and control processes
- Configured system roles and access rights
- Standardized operational procedures
- Training & Capacity Building
- Trained all operational staff:
- Invoicers
- Cashiers
- Controllers
- Delivered practical, role-based training sessions
- Ensured full system adoption and operational independence
Tools & Systems
- Sage Accounting / POS configuration
- Inventory management module
Receipt printing system
Key Achievements
- Transformed a manual and high-risk environment into a controlled, automated system
- Implemented strong internal controls aligned with audit expectations
- Achieved real-time visibility on stock and sales
- Reduced risks of fraud, errors, and stock losses
- Successfully delivered the project as a technical partner to an audit firm
Impact
This project demonstrates PROFFEST’s ability to:
- Collaborate with audit and advisory firms
- Translate audit recommendations into practical system implementations
- Deliver end-to-end automation solutions that improve control, transparency, and performance
The engagement strengthened both:
- The audit firm’s service delivery
The end-client’s operational efficiency and accountability
Media dump
We took a little souvenir from T-PATT CONSULTING
